How to Get a US EIN for Non-Residents: Ways to Get Taxpayer Identification Number for Your Business

What is an EIN?

An EIN (Employer Identification Number) is a unique nine-digit number assigned by the Internal Revenue Service (IRS) to identify a business entity. It is also known as a Federal Tax Identification Number or a Federal Employer Identification Number (FEIN). An EIN is required for entities conducting business in the United States and is used for reporting of employment taxes, as well as for identifying the entity for a variety of other purposes. It can also be assigned to foreign entities if their US sourced income is subject to withholding. An EIN can be used for filing business tax returns, opening a business bank account, payroll tax withholding, reporting and payments, and building business credit. Applying for an EIN is a free service offered by the IRS, but beware of websites that charge for this free service.

What are the benefits of having a US EIN?

1. A US EIN allows you to identify your business for tax purposes.

Having a U.S. Employer Identification Number (EIN) helps to identify a business for tax purposes by providing a unique nine-digit business federal tax ID that works like a Social Security number for the business. This number is used by the IRS to quickly and easily identify each business for tax purposes and to track business income taxes, as well as to receive the taxes that the business is required to pay. An EIN is necessary for tax withholding purposes when hiring employees, as well as when filing company taxes with the IRS at the end of the year. It is also used to establish credit for the business, to open a business bank account, and to properly pay and account for wages and payroll for the company’s employees. Furthermore, it helps to maintain the corporate veil, protecting the business owner’s assets from being taken away in case of a lawsuit by distinguishing their money from the company’s money.

2. A US EIN allows you to open a bank account under the business name.

An EIN, or Employer Identification Number, is a unique nine-digit number issued by the Internal Revenue Service (IRS) that allows businesses to identify their company for tax purposes. This number is important for opening a business bank account under the business name and if you’re a corporation or have more than one member in your business. Having an EIN prevents the comingling of funds, as it separates your personal business funds from your personal funds in the same account. It also allows you to open a business bank account, establish credit for your business, file taxes, and pay and account for wages for employees (if applicable). Additionally, for non-U.S. citizens, it is necessary to open a business bank account in the U.S. for their LLC and to be able to pay taxes and other related expenses. An EIN is also needed when doing business in the U.S. such as running an e-commerce storefront or selling on Amazon, or importing goods into the U.S. for sale. By having an EIN, businesses are able to properly report their income, pay taxes, and keep their company’s financials separate from their personal finances.

3. A US EIN allows you to file taxes as a sole proprietor.

Having a US EIN enables sole proprietors to file taxes to the Internal Revenue Service (IRS) by providing a unique nine-digit business federal tax ID. With this tax ID, the IRS is able to quickly and easily identify each business for tax purposes and track business income taxes. An EIN is also important for asset protection as it prevents comingling of funds, allowing entrepreneurs to open a business bank account and separate their personal business funds from their personal account. This makes it easier for the court to protect just the business assets, as well as makes it easier to keep track of the company’s earnings and losses.

4. A US EIN allows you to open a business credit card.

Having a US EIN allows you to open a business credit card because it is the identification you will use when you apply for a business credit card. An EIN is a unique nine digit number assigned to your business by the Internal Revenue Service (IRS) and is used to identify businesses for tax purposes. This number is important because it helps protect your personal financial information and assets, since it is a separate identification number from your Social Security number.

For example, if you own a small business and want to apply for a business credit card, you will need to provide your EIN. This allows the card issuer to verify your business identity quickly and easily. As a business owner, having a business credit card can help you manage company expenses, track spending, and build business credit.

5. A US EIN allows you to identify your business entity with suppliers, contractors, and other third parties.

Having a US EIN helps identify a business entity with suppliers, contractors, and other third parties by providing a unique identification for the business that can be used to verify the company’s official standing as a legal entity. This identification helps to establish credit for the business, which can be used to open a business bank account and helps to properly pay and account for wages and payroll. Additionally, having an EIN provides a way for the IRS to track the money coming in and out of the business, which it can use to file taxes and maintain the corporate veil. This helps protect any assets the business owner has from being taken away in case of a lawsuit.

6. A US EIN allows you to identify your business entity to the IRS.

Having a US EIN helps identify a business entity to the IRS by providing them with a unique nine-digit federal tax ID that acts like a Social Security number for the business. By having an EIN, businesses can file their taxes and open a business bank account, pay and properly account for wages and payroll of employees, and establish credit for the business, while also maintaining its legal standing as a business entity. Additionally, by having an EIN, businesses are able to separate their personal assets from their business assets, hire employees, and file their taxes in a timely manner. Therefore, having a US EIN provides the IRS with the necessary information to properly track and tax a business entity.

7. A US EIN allows you to open an Amazon account.

Having a US EIN can be beneficial for any foreign business owners who are looking to open an Amazon account, as it will be necessary for the account registration process. An EIN is a unique nine-digit number assigned by the IRS, and it is used to identify businesses for tax purposes and other business activities. With an EIN, foreign business owners can establish credit for their business, open a bank account, hire employees, and file tax returns. Additionally, having an EIN is necessary for registering an Amazon account, and it is also helpful for when importing goods into the US, as it will avoid the complex forms from US Customs and Border Protection. Therefore, having a US EIN can help foreign business owners open an Amazon account, as it is necessary for registration, and it also provides other business-related benefits.

8. A US EIN allows you to identify your business entity to states for tax purposes.

Having a US EIN helps to identify a business entity to states for tax purposes by allowing the Internal Revenue Service (IRS) to track the business’s income, expenses and other financial decisions. This number is used to separate the company’s money from the owners’ money, protecting the owner’s assets in the event of a lawsuit. In addition, an EIN is necessary for tax withholding when hiring employees, filing company taxes, and for foreign entrepreneurs to start a business in the US if they do not have a Social Security Number. An EIN is also needed if the business is operating as a partnership or corporation, has non-resident employees, or is filing any of the following tax returns: Excise, Employment, and Alcohol, Tobacco and Firearms.

9. A US EIN allows you to report and pay taxes on income from the business.

If you are a business owner in the United States, obtaining an Employee Identification Number (EIN) is crucial to ensure you are able to report and pay taxes on your income. This unique nine-digit number is assigned by the Internal Revenue Service (IRS) and serves as a form of identification for your business. It is required for various tasks, such as opening a business bank account, applying for loans, and hiring employees. Additionally, having an EIN allows you to file taxes and avoid using your personal social security number on tax documents. Overall, obtaining a US EIN is an important step in ensuring your business is compliant with tax laws and regulations.

10. A US EIN allows you to claim deductions for business expenses.

Having a US EIN allows business owners to claim deductions for their business expenses. This is because the IRS is able to easily identify the business through its EIN and track its income and expenses. With an EIN, the business can also open a business bank account and keep its business funds separate from its personal funds, making it easier to protect the business’s assets. When filing business taxes, the EIN allows business owners to separate themselves from the business, maintaining the corporate veil and protecting their assets from being taken away. Additionally, an EIN is necessary for tax withholding when hiring employees and for filing employment, excise, and alcohol, tobacco, and firearm tax returns. Ultimately, having a US EIN allows business owners to claim deductions for their business expenses because it allows the IRS to properly monitor the income and expenses of the business in order to ensure that taxes are paid correctly.

Different ways on how non-residents can get a US EIN

1. File for an LLC with the state

For non-US residents who are looking to form an LLC with the state, there are a few steps to take. First, it is important to hire a registered agent and craft an operating agreement, and choose the state and a name for the LLC. Once these steps have been completed, the LLC will be officially created by filing the Articles of Organization with the state authorities.

In addition to these steps, there are some additional steps that non-citizen LLC owners must complete. These include getting an EIN, listing a business address if they are not in the country, and opening a US bank account for their LLC.

First, it is necessary to pick a registered agent. This can be done with a simple Google search, and the fees for this service vary from state to state, ranging from $25 up to $200. Secondly, it is important to pick an LLC name. Before doing so, it is necessary to do a search in the state registry to ensure that the name is not taken. The name must also end with “LLC” or “L.L.C”.

Once these steps have been completed, it is time to file the LLC online. This can be done directly through the state. Each state has different filing fees, ranging from $50 up to $500+. After filing, it can take several days or up to a week for the state to respond. Once they respond, they will send out the LLC’s formation documents, which will include the operating agreement.

For US citizens, the best state to form their LLC in is typically their home state. However, there are two exceptions to this rule. The first exception is if the person is a non-US resident, in which case they may choose any state such as Wyoming or Delaware. The second exception is if the person is forming a real estate LLC, in which case the “home state rule” does not apply. For additional benefits, Delaware offers the business owner anonymity, as the owner does not need to list their name on the entity formation documentation. Wyoming, on the other hand, allows the business owner to list a “nominee” as the owner of the LLC other than their own name.

Overall, forming an LLC with the state can be a complicated process, but with the help of these step-by-step instructions, it can be easier to understand.

2. Obtain a tax identification number for an international business

Non-residents can obtain a tax identification number (EIN) for an international business by following these steps:

1) Call the IRS at 267-941-1099 during their hours of operation (6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday).

2) Make sure that you are authorised to get the EIN (either as the owner of the business or as a Third Party Designee who has been authorised to act on behalf of the business).

3) Fill out the Third Party Designee section of the Form SS-4 if you wish to authorise someone else to receive your business’s EIN and answer the required questions on your behalf.

4) Fill out the signature area of the Form SS-4 to make the authorisation valid.

5) Answer the questions regarding your business that are asked on Form SS-4, such as its U.S. mailing address, the type of entity that your company is, your reason for applying for an EIN, and the industry you work within.

6) Provide the answers to the IRS representative during the call.

7) At the end of the call, you will be issued an EIN, which you can start using right away.

3. File for a single-member limited liability company

Non-residents who wish to form a single-member limited liability company (LLC) in the US will first need to select a state in which to establish the business. Next, they will need to hire a registered agent and craft an operating agreement. They will also need to choose a name for their LLC.

Once these preliminary steps are completed, the LLC is created by filing Articles of Organization with the relevant state authorities. Additionally, Form 5472 and Form 1120 must be filed with the IRS every year. If these forms are not filed, the IRS may charge penalties.

For the single-member LLC, the owner should enter “1” when asked to enter the number of LLC members. If the LLC is owned by another company, the number of companies that own this LLC should be entered.

LLCs are popular because they offer liability protection and flexibility, and require limited admin upkeep and tax flexibility. However, if the LLC is looking to raise US venture capital or take the company public, they may need to form a C Corporation instead.

When in doubt, it is probably wise to seek the help of a tax professional to guide you through the US tax system.

4. Get an EIN for an offshore corporation

When you’re a non-resident looking to get an EIN for an offshore corporation, there are a few steps you will need to take. Incfile can help you get your EIN quickly and easily as part of their Gold or Platinum package.

First, you will need to fill out and submit an IRS Form SS-4. This form requires information such as the name and address of your business, the primary LLC member, the expected number of employees for the coming year, your business start date and more.

Next, you will need to contact the Internal Revenue Service (IRS) and provide them with the information requested on the SS-4. The IRS will then process your application and assign you an EIN.

Finally, it is important to note that banks and other financial institutions may require an EIN for any company transactions. Additionally, an EIN is useful for asset protection, as it allows you to open a business bank account and separate your personal and business finances.

Northwest’s EIN obtainment service can help you get your EIN quickly and efficiently, so you can focus on running your business instead of dealing with paperwork.

5. Get a Social Security number for business purposes

Non-residents who own a business in the United States can obtain a Social Security number for business purposes. The steps for obtaining an SSN for business purposes are as follows:

1. Determine if you are eligible to get an SSN. To be eligible, you must be a U.S. citizen, permanent resident, or a temporary working resident as governed by section 205(c)(2) of the Social Security Act.
2. If you are eligible, submit Form SS-5 to the United States Social Security Administration (SSA). This will initiate the process of obtaining an SSN.
3. If you are not eligible to get an SSN, you can apply for an Individual Taxpayer Identification Number (ITIN) using IRS Form W-7. An ITIN can be used to identify yourself as a taxpayer and can be used to apply for an Employer Identification Number (EIN) online.
4. Once you have an ITIN, you can apply for an EIN online. The company must have a physical presence in the U.S. (a U.S. address) in order to apply for an EIN online.
5. Once you have an EIN, you can use it to open a business bank account, file taxes, and establish credit for your business.

These steps will help you obtain an SSN for business purposes. It is important to note that non-U.S. citizens can still get an EIN even if they do not have an SSN. Social Security numbers are for individual persons, whereas business EINs are for business entities.

6. File for a partnership

Forming a partnership in the US is a straightforward process for non-residents, provided they have all the necessary information and documents. To get started, the first step would be to hire a registered agent who can provide the needed guidance and assistance in the formation process.

Once the registered agent is hired, the next step would be to create an operating agreement with the members of the partnership. This document outlines the rights and responsibilities of each partner and is a legally binding agreement.

Next, the partners will need to choose a state and name for their partnership. The name must comply with the state’s rules and regulations, and the name should be unique to avoid confusion with other businesses.

Once the name has been chosen and approved, the next step is to file the Articles of Organization with the state. This document outlines the ownership structure of the partnership and must be filed to establish a legal entity.

Finally, the partnership will need to apply for an Employer Identification Number (EIN) with the Internal Revenue Service (IRS). This is a unique 9-digit number used to identify a business and is required in order to file taxes and open a business bank account.

Once the EIN is obtained, the partners will be able to file Form 1065 to report the profits and loss of each partner on their personal tax returns. The partnership may also need to file Forms 8804 and 8805 if the partnership has income connected with a US trade or business.

For assistance in filing the necessary documents and navigating the US tax system, it is recommended that non-residents contact a tax professional. Following these steps will ensure that the non-residents file for the partnership in the US successfully.

7. Apply for an EIN through a corporation

Step-by-Step Instructions on How to Apply for an EIN as a Corporation

1. Prepare Form SS-4: The first step in applying for an EIN is to prepare Form SS-4. This form will ask for various information about the business, including its U.S. mailing address, the type of entity (e.g., partnership, LLC, corporation), the reason for requesting an EIN, and the industry the business is associated with.
2. Determine if you need a Third-Party Designee: If you are a US citizen and have a Social Security Number (SSN), you can apply for an EIN online. However, if you are a non-US citizen and do not have a Social Security Number (SSN) or Individual Tax Identification Number (ITIN), you will need to get a business lawyer to act as your Third-Party Designee to represent your business. The business lawyer will prepare your EIN application and apply for your EIN with the IRS on your behalf.
3. Apply for an EIN: You can apply for an EIN by phone, fax, or mail. To apply by phone, you can call Monday through Friday from 6 a.m. to 11 p.m. Eastern Standard Time. The phone number is 267-941-1099 and it is not a toll-free number. To apply by fax, you can fax Form SS-4 to 304-707-9471. To apply by mail, you can complete and mail your application to the Internal Revenue Service, Attn: EIN Operation, Cincinnati, OH 45999.
4. Receive Your EIN: Once your application has been submitted and accepted, the IRS will assign you an EIN. Make sure to write it on the upper right-hand corner of Form SS-4, sign it, and date it.

Following these steps will ensure that you are able to obtain an EIN as a corporation. It is important to remember that the online application process is available for all entities whose principal business, office or agency, or legal residence (in the case of an individual), is located in the United States or U.S. Territories.

8. Get a state tax identification number

How can non-residents get a state tax identification number? [Step-by-step instructions]

Step 1: Determine Eligibility: Non-U.S. citizens can acquire a federal Employer Identification Number (EIN). To be eligible for an EIN, you must meet certain criteria such as employing staff, operating a business as a corporation or partnership, filing employment or excise taxes, or withholding taxes on income.

Step 2: Gather Required Documents: To apply for an EIN, you will need to provide certain documents such as passport, visa, or other identification documents.

Step 3: Apply for an EIN: You can apply for an EIN online or by submitting Form SS-4 to the IRS.

Step 4: Receive the EIN: After you have submitted the application, the IRS will send out your EIN. You can also call the IRS to check on the status of your application.

Step 5: Use the EIN: Once you have received the EIN, you can use it to open a business bank account, file tax returns for your business, and establish credit for your business.

9. Apply for an ITIN

Non-residents can apply for an ITIN (Individual Taxpayer Identification Number) by filling out IRS Form W-7 and submitting it to the Internal Revenue Service (IRS) along with all the required identification documents. The IRS has issued a list of 13 documents that they will accept as valid proof of identity and “foreign status”.

Applicants can send their Form W-7 and documents to the IRS by mail, or through a private delivery service. If they submit their application in this manner, the original documents (or certified copies of them) will be sent to the IRS and returned to the applicant once the application has been processed.

Alternatively, applicants can enlist the services of an Acceptance Agent (AA) or Certifying Acceptance Agent (CAA), who are authorized by the IRS to help applicants complete and file the W-7 form. Applicants applying through an AA or CAA will be able to retain their original documents.

Finally, applicants can also apply in person at a Taxpayer Assistance Center (TAC). The individuals working at the TAC are authorized by the IRS to authenticate the applicant’s documents and the applicant will also be able to retain their original documents.

Once the IRS approves the application, the ITIN will be sent to the applicant through the mail. It is important to note that if a person obtains an ITIN but does not include it on a federal tax return for three consecutive years, it will expire and will need to be revalidated.

10. Utilize a third-party EIN service

A non-resident can use a third-party EIN service to get a US EIN by following the steps below:

1. Get a business lawyer to act as your Third-Party Designee to represent your business.
2. The business lawyer will prepare your EIN application and apply for your EIN with the IRS on your behalf.
3. To guarantee that you receive your EIN correctly and on time, it is highly recommended to have a business lawyer act as your Third-Party Designee apply for your EIN on your behalf.
4. The Internet EIN application is the preferred method for customers to apply for and obtain an EIN. Once the application is completed, the information is validated during the online session, and an EIN is issued immediately.
5. Provide the following documents to your Third-Party Designee: a completed registration form, a signed Third Party Authorization form, a signed SS-4 “Application for EIN”, and a company charter copy or picture ID copy and document showing current address (for individuals who are sole proprietors).
6. The authorization is provided to ensure that you have an individual to represent you or your business before the IRS in matters related to federal tax.
7. The Third-Party Designee will apply for your EIN on your behalf and receive it on your behalf.

How to fill up and submit the Form SS-4 for non-resident entities

Step 1: Deciding how to form your LLC

Forming an LLC in the US as a non-resident entity is similar to the process US citizens must follow, but with a few additional steps. To begin, you will need to hire a registered agent, draft an operating agreement, choose a state, and name your LLC before filing your Articles of Organization with state authorities. When it comes to deciding which state to form your LLC in, it is usually best to select your home state, unless you’re a non-US resident or have a real estate LLC. Delaware and Wyoming are two exceptions to the rule, as they offer the business owner anonymity and the ability to list a “nominee” as the owner of the LLC.

In order to properly form your LLC, you will need to enter the correct name for your LLC in the Articles of Organization, Certificate of Organization, or Certificate of Formation. Additionally, you will need to specify the number of LLC members (owners) that you have. If you are a single-member LLC, enter “1”, while multi-member LLCs should enter the total number of members. Finally, you must obtain an EIN and provide the IRS with your stamped and approved LLC documents.

Whether you choose an LLC or a C Corporation will ultimately be based on what you need for your business. LLCs are considered easier to start and maintain, and provide liability protection and flexibility. On the other hand, if you need to raise US venture capital and take your company public, a C Corporation is the best choice.

If you are looking for assistance with paperwork, banking, and tax compliance, there are many services available to help you set up and manage a US LLC from anywhere in the world. At the end of the day, it is your decision to make and your business to run.

Step 2: Trade name of business (if different than #1)

Step 1: Fill in the relevant details in Box 1 of the Form SS-4. Enter the company’s full legal name as it appears on the income tax return used to report the income.

Step 2: If the company has a DBA or Trade Name, enter it in Box 2 of the Form SS-4.

Step 3: Leave Box 3 empty, as it is not required for companies.

Step 4a: Enter the company’s mailing address in Box 4a.

Step 4b: Enter the city, state, and zip code in Box 4b.

Step 5a and 5b: Leave both of these boxes blank.

Step 7a: Enter the responsibly party’s name in Box 7a.

Step 8a: Select “Yes” if an LLC or “No” if a Corporation in Box 8a.

Step 8b: If an LLC, enter the number of owners in Box 8b.

Step 8c: If an LLC, mark “Yes” in Box 8c.

Step 9a: Choose “Partnership” if an LLC or “Corporation” if a Corporation in Box 9a.

Step 9b: If Corporation, then enter the company’s state of formation in Box 9b.

Step 10: Check “Started New Business” and write in “LLC” or “Corporation” in Box 10.

Step 11: Enter the formation or incorporation date in Box 11.

Step 12: Most clients enter “December”, but consult with an accountant first in Box 12.

Step 13: Enter the number of anticipated employees in Box 13.

Step 14: Check if less than $5,000 in annual wages in Box 14.

Step 15: Enter the first date wages will be paid in Box 15.

Step 16: Choose your industry, or choose “Other” if none apply in Box 16.

Step 17: Write a short description of the company’s products and/or services in Box 17.

Step 18: Choose “No” since this is a new entity in Box 18.

Step 19: Enter your name, title, and sign the bottom in the Applicant’s name, title section.

Step 20: Enter your phone number and fax number for future correspondences in the Applicant’s telephone and fax number sections.

Step 21: Leave the Third Party Designee section blank, as you are filing yourself.

Step 3: Enter the legal name of the LLC

When filling out and submitting the Form SS-4 for non-resident entities, the legal name of the LLC should be entered in Box 1, the “Company’s Full Name” box. The name should be entered exactly as it is listed in the Articles of Organization, Certificate of Organization, or Certificate of Formation. If the LLC has a DBA or trade name, this should be entered in box 2. Boxes 3, 4a, 4b, 5a, and 5b should not be filled out as these apply to US resident entities only. Box 8a should be selected as “Yes” if the entity is an LLC, and Box 8b should be filled out with the number of owners. If the LLC is a corporation, Box 9a should be selected as “Corporation” and Box 9b should be filled out with the state of formation. The remaining boxes should be filled out accordingly.

Step 4: SSN, ITIN or EIN (of Responsible Party)

When filling out and submitting the Form SS-4 for a non-resident entity, you will need to provide the Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Employer Identification Number (EIN) of the responsible party. This individual or entity is the one who controls, manages, or directs the applicant entity and the disposition of its funds and assets. The responsible party must be an individual (i.e., a natural person), not an entity. You can find your SSN on your Social Security card, your ITIN on the CP565 notice from the IRS that assigned it, and your EIN on the CP575A notice from the IRS that assigned it. Additionally, if you recently received your TIN, you should check the box provided on the application.

Step 5: Street address (if different)

If you are a non-resident entity looking for the address to use for your mailing address, there are a few things to consider. First, you should determine your main residence address, based on where you own or rent your main home, intend to return to if you travel, maintain your driver’s license, register to vote, maintain your primary bank accounts, have the strongest family ties, and own or run your main business. Once you have determined this address, you may need to get a physical address for mail that can be operated remotely. You can do this through companies like VirtualPost Mail, Earth Class Mail, or doola, which provide US mailing addresses. Enter this address on lines 4a and 4b of the SS-4 form when submitting to the IRS. Lastly, enter the county where your LLC is located in the US on the form. This will either be your LLC’s principal address or your LLC’s Registered Agent address.

Step 6: Type of entity

The different types of entities that can be used for filling out Form SS-4 include:

1. Limited Liability Company (LLC): An LLC is a type of business structure that combines aspects of both a corporation and a partnership. To fill out Form SS-4, select your LLC type from the second drop-down box, such as “Partnership” if you are an LLC that is treated as a partnership for federal tax purposes. For single-member LLCs where the owner is an individual, select “Individual/sole proprietor”.
2. Corporation: For corporations, enter the name as it appears in the certificate of incorporation, or other legal document that formed the corporation.
3. Trust: For trusts, enter the name as it appears in the trust agreement.
4. Other: If your legal entity does not fall into one of the drop-down categories for federal tax classification, select “Other” and then select one of the radio button options under “Other type”.
5. Hybrid Making a Treaty Claim: If you entered disregarded entity, partnership, simple trust, or grantor trust as the type of beneficial owner, please select whether the entity is a hybrid making a treaty claim.

For all types of entities, enter your business, trade, or “doing business as” (DBA) name on the “Business or trade name” line. The name on the “Name” line must be the name shown on the income tax return used to report the income. Additionally, enter the place of incorporation or the place under whose laws the entity is created, organized, or governed.

Step 7: First date wages or annuities were paid

The applicant should enter “N/A” in this section if they do not have any wages or annuities to report. If the applicant has U.S. employees and has already begun paying wages or annuities, they should enter the date (month, day, year) they were first paid. If the applicant has U.S. employees, but is unsure when they will begin paying them, they should enter an estimated date. This estimated date will not affect the application process and is just to give the IRS an approximate heads up.

Step 8: Mailing address

If you are applying for an EIN as a non-resident entity, you will need to mail the completed and signed Form SS-4 to the Internal Revenue Service. The address to mail the form is: Internal Revenue Service Attn: EIN Operation Cincinnati, Ohio 45999. There is no street address (ex: “123 Main Street”) needed. This is the complete address.

When entering your permanent address, if you checked the box for your mailing address being different from your permanent address, enter your mailing address here. This address can be a U.S. address or a non-U.S. address. If it is a non-U.S. address, make sure to enter the city, province (or state), postal code, and the name of the country. Enter the full country name, not an abbreviation.

For US citizens, you can use your home address for your LLC’s mailing address, though that comes with its own privacy and junk mail issues. If you live outside of the US, you’ll need to hire a registered agent in the state where your LLC is organized. This might tempt you to use their business address for all your address needs but it is better to use a different address, such as a virtual mail service like VirtualPost Mail, Earth Class Mail, or doolla that provides a US mailing address as part of their package.

Lastly, if you need to change your LLC mailing address with the IRS in the future, you file Form 8822-B.

Step 9: You need a US address to get an EIN

Why do I need a US address to get an EIN for a non-resident entity? Argumentation

Many people mistakenly believe that they need a US office address or US mailing address to obtain an EIN (Employer Identification Number) for a non-resident entity. This is false. The IRS only requires a “mailing address”, which can be a US address or a non-US address.

However, having a US address on your EIN Confirmation Letter will make it easier to open a US bank account for your LLC. If an applicant uses a non-US address, the EIN Confirmation Letter may be rejected by the bank. Therefore, it is highly recommended to hire a Registered Agent, such as Northwest Registered Agent, to provide a US address for your LLC’s office address, your Registered Agent address, and your EIN application. The Registered Agent will scan and upload any mail sent to your LLC to your online account.

This is the best way for a non-resident entity to obtain an EIN and open a US bank account.

Step 10: Explain reason for applying

The reason for applying for Form SS-4 for non-resident entities is to obtain an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). An EIN is required for businesses that need to report employee wages, make tax deposits, and have other tax-related obligations. This includes foreign eligible entities such as LLCs, corporations, partnerships, and trusts. To apply, potential applicants need to provide the IRS with information such as the company charter or other registration documents, the name and title of the responsible party, the type of entity, the date of formation, and the expected number of employees and first date paying them. Additionally, they must check off boxes indicating the type of income they receive and provide a description if “Other” is selected. An EIN application can be sent to the IRS by mail or fax, with the latter allowing for a faster approval time. In order to obtain the EIN, it is important to ensure that the Form SS-4 is complete when it is submitted and that the responsible party is listed as an owner, director, partner, trustee, etc in the company charter.

Step 11: Enter closing month of calendar year

When completing Form SS-4 for a non-resident entity, you need to enter the closing month of the calendar year for the entity. Most foreigners run their taxes on the calendar year, which is January through December. If that is the case for your LLC, enter “December” in the appropriate box. Then, enter the date (month, day and year) your LLC was approved by the state (also referred to as the LLC effective date) in the box provided. You can look on your approved Articles of Organization, Certificate of Organization, or Certificate of Formation (different forms for different states) to find your LLC’s approval date. This is the date your business started, even if there wasn’t actual business activity. After this, you need to enter your full name and title in the box provided and then sign your name and enter today’s date. Finally, enter your phone number, fax number, foreign income tax identification number (if applicable), and the number of LLC Members (owners). Once you have completed all of these steps, you have finished entering the closing month of a calendar year for Form SS-4 for a non-resident entity.

Step 12: State and foreign country (if applicable)

Repeat Step 13 if required

The state of residence for non-resident entities is the state where the LLC was formed, using the full name of the state and not an abbreviation. The country of residence should be left blank, as this form is for non-U.S. persons only. If an individual is a dual citizen, the country of residence should be the one where they are both a citizen and a resident at the time the form is completed. If the individual is not a resident in any country in which they have citizenship, then the country where they were most recently a resident should be entered.

FAQ

What is a US EIN?

A US Employer Identification Number (EIN) is a nine-digit number issued by the Internal Revenue Service (IRS) to identify a business entity for tax purposes. This number is required by both US-based and foreign entities to report income, pay taxes, and be identified for statistical and administration purposes. An EIN is also commonly referred to as a Federal Tax Identification Number or Federal Employer Identification Number (FEIN). It is necessary for any business with employees or registered as a partnership, multi-member LLC, or corporation in the United States, as well as for foreign companies doing business in the US, such as e-commerce businesses and Amazon sellers. Furthermore, an EIN is also necessary for any entity that withholds taxes on income that is not wages, or on payments to non-resident aliens. Additionally, an EIN is necessary for trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives, and plan administrators.

How can I get a US EIN if I’m not a US resident?

If you’re a non-US resident and you need an EIN to start your business in the US, you can still get one. You don’t need to be a US citizen or US resident to get an EIN. You also don’t need a Social Security Number (SSN) or an Individual Taxpayer Identification Number (ITIN). Here’s how to get your EIN as a non-US resident:

1. Get a business lawyer to act as your Third-Party Designee. Your lawyer will prepare your EIN application and apply for your EIN with the IRS on your behalf.
2. Gather the necessary documents. For foreign business owners with a company incorporated in the US or US territories, you need to fill out a Form SS-4 and provide proof of your physical presence in the US (a US mailing address is not sufficient). For foreign business owners with a foreign company, you need to fill out a Form SS-4 and provide the necessary documents.
3. Submit the forms and documents to the IRS. Your lawyer should be able to submit the forms and documents to the IRS for you.
4. Receive your EIN. Your lawyer will receive your EIN on your behalf.

By following these steps, you can obtain an Employer Identification Number (EIN) as a non-US resident. Having an EIN will allow you to open a US bank account, pay taxes, and comply with IRS withholdings. If you need help with the process, you can contact me at sam@mollaeilaw.com.

How do I apply for a US EIN?

Step 1: If you are a US citizen and have a Social Security Number (SSN), you can apply for an EIN online at www.irs.gov.

Step 2: If you are a non-US citizen and do not have a Social Security Number (SSN) or Individual Tax Identification Number (ITIN), you cannot apply for an EIN online or by phone. Instead, you must have a business lawyer act as your Third-Party Designee to prepare and apply for your EIN with the IRS on your behalf.

Step 3: To apply for an EIN as an international applicant, you can call the IRS Monday through Friday from 6 a.m. to 11 p.m. Eastern Standard Time at 267-941-1099 (not a toll-free number). You can also fax Form SS-4 to 304-707-9471 or mail it to the Internal Revenue Service, Attn: EIN Operation, Cincinnati, OH 45999.

Step 4: If your business was initially created outside the United States, you can apply for an EIN online at the IRS website’s ‘EIN Assistant’ page.

Step 5: Once you have filled out Form SS-4 and/or submitted your online application, you will receive your EIN. Make sure to write it down, sign it and date it.

How long does it take to get a US EIN?

The process of getting a US EIN (Employer Identification Number) can take some time. Depending on your filing method, it can take anywhere from 2.5 to 8 weeks. The best way to apply for an EIN is to fax an SS-4 application in. You can mail in the SS-4, however this will take longer due to postal delays. It usually takes 48 business hours after payment is confirmed to receive an EIN if filing electronically. For paper filing, it can take four weeks for the EIN to be issued.

Due to the pandemic, there is a delay and it can take 3 to 3.5 months to get an EIN. After 62 days, you can call the IRS and ask for an EIN Verification Letter (147C).

Your approved EIN Number will be handwritten on your SS-4 form and at the same time the IRS will mail you an EIN Confirmation Letter (CP 575). This will usually arrive 1-2 weeks after you get the fax.

What documents do I need to get a US EIN?

If you need to get a US EIN (Employer Identification Number) for your business, you will need to gather the following documents:

1. A completed registration form
2. Signed Third Party Authorization form
3. Signed SS-4 “Application for EIN”
4. Company charter copy or picture ID copy and document showing current address (for individuals who are sole proprietors).

If you are a US citizen and have a Social Security Number (SSN), you can apply for an EIN online here. However, if you are a non-US citizen and do not have a Social Security Number (SSN) or Individual Tax Identification Number (ITIN), you will need to request an EIN by filing Form SS-4 with the IRS by mail, fax, or phone.

You will also need to have a business lawyer act as your Third-Party Designee to represent your business and prepare your EIN application. The lawyer will receive your EIN on your behalf.

Once you have gathered the necessary documents, you can submit your application to the IRS. It usually takes 2-6 weeks for the EIN notice to be issued. The notice will be sent to the company address listed on the application form. The official verification of the EIN must be kept securely.

In conclusion, in order to obtain a US EIN, you need to have the required documents, an SSN or ITIN (unless you have a business lawyer to act as your Third-Party Designee), and submit your application to the IRS. Once you have received your EIN, you can use it to identify your business for tax purposes.

Do I need a taxpayer ID number for my business?

Yes, you need an Employer Identification Number (EIN) for your business. An EIN is a nine-digit business federal tax ID that works like a Social Security number for your business. This number is used to identify your business in the US, to file tax returns for your business, to open a business bank account, to pay and account for wages to your company’s employees, to establish credit for your business and to maintain your business’s legal standing. Non-U.S. citizens must apply for and receive a business EIN, although they do not need an ITIN or SSN to qualify. US citizens, long-term residents, and nationals must disclose their Social Security number on the EIN submission forms. Importantly, if you are importing goods into the US, you will need to show an EIN if you don’t have an ITIN or SSN.

How does a US EIN help with taxes?

Step 1: Obtain an EIN from the Federal Government

In the United States, all businesses must have an Employer Identification Number (EIN) issued by the federal government. This unique number is used by the Internal Revenue Service (IRS) to quickly and easily identify each business for tax purposes. To apply for an EIN, your business must be legally registered.

Step 2: Use the EIN to File Taxes

Once your EIN is obtained, the IRS will use it to track your business income taxes and receive the taxes you are required to pay. If you’re an international business, or located outside of the US but doing business in the US, you must have an EIN in order to file taxes, even if you don’t have an Individual Taxpayer Identification Number (ITIN) or Social Security Number (SSN).

Step 3: Use the EIN for Other Purposes

In addition to filing taxes, your business’s EIN can also be used to hire employees, keep a corporate veil, and enable foreign entrepreneurs to start businesses in the US. An EIN is also necessary when importing goods into the US, in order to avoid complicated forms from the US Customs and Border Protection.

Step 4: Report Your Earnings

Once you have obtained your EIN, you are responsible for reporting your business’s earnings to the IRS. You must file a tax return each year, showing the taxes paid and the income earned. This information must be accurate in order to avoid penalties or other legal issues.

What is the difference between an EIN and ITIN?

The major difference between an Employer Identification Number (EIN) and an Individual Taxpayer Identification Number (ITIN) is that EIN is used for businesses and ITIN is used for individuals. EIN is a nine-digit number used to identify businesses, and is necessary when conducting and operating a business in the United States. On the other hand, ITIN is a tax processing number issued by the Internal Revenue Service to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain, a Social Security Number (SSN). EINs are used for filing business tax returns, opening a business bank account, payroll tax withholding, reporting, and payments, and building business credit to make it easier to gain funding. ITINs are used to file taxes and in some cases, to apply for an EIN online. EINs are not required to apply for an ITIN, but having an ITIN can make it easier to apply for an EIN.

How do I know if my US EIN application has been approved?

Once you have completed Form SS-4 and sent it to the IRS by mail or fax, you can start to check if your application has been approved. If you have faxed the form, it can take 4 to 8 weeks for the IRS to return it with your approved EIN Number. Due to the pandemic, it can take 2.5 to 3 months before you get your EIN Number for your LLC.

If you have mailed the form, it can take 6 to 8 weeks for the IRS to mail you back your approval. Because of the pandemic, it could take 3 to 3.5 months before you receive your EIN Confirmation Letter (CP 575) in the mail.

If you faxed in your application, the IRS will fax a copy of the approved SS-4 back to you. The approved EIN Number will be handwritten on the form and it looks unofficial, however, it is official.

At the same time as the fax approval, the IRS will also mail you another confirmation letter.

If you have not received any correspondence or notification after 62 days, you can call the IRS and ask for an EIN Verification Letter (147C). This letter will confirm your EIN Number and that it has been approved.

Once you have received your EIN Confirmation Letter or 147C letter, you will know that your EIN application has been approved.

Are there any restrictions on what type of business entity I can get a US EIN for?

Yes, there are some restrictions on what type of business entity you can get a US EIN for. Non-US citizens who own a business do not need to have a Social Security Number in order to obtain an EIN, but they must have an Individual Taxpayer Identification Number (ITIN) if they are a foreign business owner with a US-based business. Additionally, foreign business owners with a foreign-based company are not eligible to use the online EIN form, and must instead file Form SS-4 by mail, fax, or phone. This form must include information about the business, such as the U.S. mailing address, type of entity, reason for requesting an EIN, and industry associated with the business.